Regulations

• In-house use of the library
• Borrowing and returning
• Exclusion from borrowing
• Loan periods, renewals and recalls
• Compensation
• Recall notices and compensation
• Public rooms
  
  

In-house use of the library

• The library is open to everybody for in-house use.
• All material can be used in-house with the exception of very valuable materials, which can only be used after an individual assessment. Certain materials may be reserved to students and staff of the LIFE Faculty.
• The Internet must only be used in relation to the subjects related to the Faculty of Life Sciences.
• The users must obey the intellectual property rights when using the library.
• The library cannot be held liable for any damage arising in connection with the breakdown of electronic equipment or false information in any material.
• All users must observe the library regulations.
  

User registration

• You can only borrow material if you are registered as a borrower and by becoming a borrower you undertake to observe the library regulations.
• Individuals over the age of 18 can be registered as a library user by presenting their Danish social security card. This card is used as a borrower card for students and external users.
• Individuals affiliated to the Faculty of Life Sciences, who are not in possession of a Danish social security card, can register as a borrower by presenting other relevant documentation.
• Library cards are produced if needed.
• Individuals without a Danish social security card, who have affiliation to a public institution or a private company, can register as a bollower by presenting a guarantee signed by a person legally representing the company/institution.
• Individuals who do not fulfil the above mentioned conditions may use the library in-house.
• Change of name or address must be notified at once. Students only have to report to the National registration office. The borrowing card is a personal card and the borrower is responsible for all loans registered on his/her card, unless the card has been lost.
• If your library card gets lost you must report it to the library immediately.

 

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Borrowing and returning

• Material that is more than 100 years old, latest issues of periodicals and special materials e.g. handbooks and bibliographies are not available for loan.
• The library materials must not be taken out of the library without being registered i.e. recorded at the desk.
• The materials must be returned undamaged. If the material has been damaged by underlining, added in writing or damaged in any other way, compensation will be claimed.
• If the materials are returned by mail the packing must be solid enough to avoid damage.
• The borrower is liable for all costs incurred in connection with the return of materials.
• The library can replace a loan with a paid photocopy, if it is estimated to be cheaper for the borrower than returning a loan by mail.
• A receipt for returning materials will be issued on request.
  

 

Exclusion from borrowing

• A borrower may be excluded from borrowing if the person in question has to a considerable extent violated his/her obligation to return the materials in undamaged condition, cf. The Act Regarding Library Service.
  

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Loan periods, renewals and recalls

• The borrower is responsible for returning the borrowed material in due time.
• Books can be borrowed for one month (only 14 days if the book is reserved).
• Periodicals and software can be borrowed for 2 weeks (only 7 days, if the periodical/software is reserved).
• The library will reserve the right to change the loan period on certain materials when this is considered appropriate.
• Materials requested by others cannot be renewed, but other materials can - max. 3 months for books and 6 weeks for journals.
• Materials borrowed from other libraries follow the rules set by the lending library.

Compensation

• If materials are returned in a damaged condition, or claimed to be lost, the borrower must pay the costs for replacement or repair of the materials, including the cost of preparing the materials for loan.
• Compensation must be paid irrespective of the borrower not being responsible for the impossibility of returning the material, or of only returning the materials in damaged condition.

 

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Recall notices and compensation

• 2 days before return date a mail is sent concerning due date.
• 1st recall notice: 25 kr. per unit.
• 2nd recall notice: 50 kr. per unit.
• 3rd recall notice: Invoice for compensation + administration fee.
• Compensation is the price of the materials including the cost of preparing the materials for loan.
• The library reserves the right to set an estimated price of the material, if there are difficulties finding the exact price.
• The invoice fee must be paid whether the materials are returned or not.
• Overdue invoices will be referred to the Financial Administration Agency according to the rules of the Danish Government for debt handling adding a fee, which is to be paid by the debtor. The Financial Administration Agency can recover the outstanding amount by withholding salary, distress or overpaid tax.

Public Areas

• Bags, briefcases and coats must be placed in the locker room.
• Smoking is not allowed.
• Cell phones - set to noiseless. Download overview of conversation areas and quiet zones (pdf).
• Animals are not allowed on the premises.

 

Be tactful and subdued when talking - especially as a group. Users who do not observe peace and order, or do not follow the instructions from the staff, can be expelled from the library. To the top